A plethora of options are available today in the market for QuickBooks hosting service providers – leading to challenges in picking the right one for your business. All offer additional services, wear the ‘trust us’ tag and show the best of them. But this is not what should take your attention. If you want to pick the best QuickBooks hosting provider, your first step is to create a checklist of your requirements and then use this for evaluating hosting service providers.
Few points that you should keep in mind when choosing a QuickBooks hosting provider should also cover –
1. Access from Anywhere, Anytime
The flexibility that a QuickBooks hosting provider provides is immense. You can work from anywhere at any time using any device. The only thing that you need to have is a device and internet connection. A premier QuickBooks hosting provider gives you the option to carry your business wherever you go.
However the server speed of the provider may impact your work if it is not as expected. Even if your internet connectivity is strong but the server lacks required speed you may face challenges in the overall performance. Make sure to check this when deciding the provider and the service.
2. Performance and Reliability
To run your accounting seamlessly it is important that the provider has a good performing server. You don’t want to be facing a slow system every time you are uploading a file, downloading reports, generating an invoice or updating a transaction. This alone can have a long checklist to ensure that the QuickBooks hosting service provider has reliable server speed.
The 2 main factors that you must look at –
1. Has the provider addressed the need for independent disks to take care of any fault-tolerance? If yes you can tick the first checklist point.
2. While natural calamities cannot be predicted and avoided, the least that a QuickBooks Hosting Provider can do is not to setup data centers in areas prone to natural calamities.
3. Compliance with Security Standards
For a business, security and confidentiality of business data is always of most importance. It increases, when you have to partially share the control of your data to ‘put it up on the cloud’. While choosing the right QuickBooks hosting provider, be sure to check the security standards your provider complies with. For example the provider should be at least compliant with SAS 70 which is a widely recognized auditing standard. Other than the compliance standards it is also important that you check the physical security of the data centers.
Once you have checked the security measures, and shortlisted vendors who are compliant to security standards, select the one based on the value added services, cost and brand name.
4. Data Backup and Storing
Taking data backup is crucial and so is deciding what to backup and at what frequency and time interval. A reliable QuickBooks cloud service provider will ensure that these details have been taken from the client and the backups are done at the pre-defined time intervals – once a week, twice a week, fortnightly or perhaps daily. The shorter the time gap, the better is the security of your data in case of a system failure or natural calamity. Multiple consistent copies of your data is kept at multiple data centers of the QuickBooks provider to allow you to run your business even in case of disaster. A click-of-button stores data as soon as you need it. Shortlist the QuickBooks hosting provider who has been able to ask you the right questions around this and is able to submit the best plan-of-action for backup and disaster recovery management.
5. A better ROI
Among many benefits that hosted software provides, reduction of cost is the main deciding factor for many businesses. One major advantage of choosing a hosted software service is that the business need not worry about paying for supporting hardware, or server space etc. But there is more than what meets the eye! Not considered mostly in the areas where cost is saved – money spent on getting the best security for data centers is a huge amount. Systems to manage permission-based access involve a lot of cost and so does enterprise security software. Ask you QuickBooks hosting provider for details about this.
Above this the cooling environment that is provided to data center also involves both money and efforts – you don’t have to worry about this as your provider will include all of this cost in the amount he charges you. It is still more beneficial for you with un-necessary cost and hassle in getting all this done.
6. Flexibility of Scaling
Accounting related work may have its peaks and lows and hence a QuickBooks hosting provider who can take care of scaling up and down quickly as the business demands is essential for any business. Most of the QuickBooks hosting providers are flexible with providing licenses quickly for a defined period of time thus helping you in running your operations smoothly during crucial times.
Post-sales support or customer support, both are essential when going for a hosted application. With the widespread of cloud services the services provided might be at a distant location – hence it is crucial for you to know the kind of services, SLAs (service level agreements) to resolve issues and availability of a support team. If the service is of 24/7 then that is the provider you are looking for. Shortlist and move ahead on discussions further.
Among many other QuickBooks Hosting service providers, Techarex Networks takes care of all above mentioned points and is the most preferred provider among businesses of all types. With 99.9% server uptime and round-the-clock support, ease of flexibility and a strong backup recovery process, Techarex Networks is the preferred Quickbooks hosting provider you are looking for.